Guide
Track labour and materials against the same job
Choose a single project reference before work begins. It gives time records, supplier receipts and the eventual invoice a common home.
Watch for
What to watch for.
- People use different names for the same job.
- Materials bought together are assigned carelessly.
- Planned hours are mistaken for actual labour.
The routine
A practical routine.
Establish the reference
Use the client, address and a clear project name. Give the people recording purchases and time enough context to choose the correct job.
Capture actual work separately
Keep scheduled hours as a plan. Record and review actual labour through the process your business uses. Do not silently substitute scheduled hours when actual records are missing.
Review purchase evidence
Check the original receipt, amounts and project assignment. When one purchase serves several jobs, use a documented allocation process rather than assigning the entire amount repeatedly.
Review exceptions regularly
Look for unassigned purchases, missing labour and corrections. A short review while the work is fresh is easier than reconstructing it at month end.
Using this guide
Common questions
For businesses improving their cost records with or without Ordvero. Consistent attribution matters more than collecting an impressive volume of incomplete records.
Can planned hours be used as actual costs?
They can inform an estimate, but they are not verified actual work. Label estimated costs clearly and keep them separate from actual records.
Related
Keep the next part connected.
Start with your next job.
See how the project record fits your business, then choose a plan.