Subcontractor management
Track outside work from agreement to payment
Knowing what you agreed to pay is different from knowing what has been billed or settled. Keep those records connected so outside work does not disappear from project finances.
Sample Deck Renovation
Active- Labor
- CA$3,590.00
- Materials
- CA$4,380.00
- Fuel
- CA$420.00
- Other
- CA$850.00
Receipts and labour records, linked to the same job.
Interactive project workspace · sample data
The problem
Where the work slips.
Small gaps between the estimate and the work add up.
- The agreement and bill describe different scope.
- A commitment is counted again when a bill arrives.
- Payment history is separated from project records.
In Ordvero
How the work moves.
From the agreed scope to the final invoice, on one project.
- Step 1
Record the agreement
Keep the subcontractor, scope and commitment with the project. Review the agreed amount before treating it as expected outside cost.
- Step 2
Review the bill against the work
Connect bills to their supporting agreement and review differences. Keep corrections traceable rather than silently overwriting financial history.
- Step 3
Record settlement
Record payments against the applicable bill and review what remains. Use the project’s financial view to understand outside work alongside your own labour and materials.
Is it a fit?
Common questions
Small contractors and remodelers using outside trades. It is not a claim of enterprise procurement, lien compliance or automatic vendor payments.
Does recording a subcontractor payment send money?
No. Recording settlement documents what happened. Use your established payment process to actually pay the subcontractor.
Related
Keep the next part connected.
Start with your next job.
See how the project record fits your business, then choose a plan.