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Track outside work from agreement to payment

Knowing what you agreed to pay is different from knowing what has been billed or settled. Keep those records connected so outside work does not disappear from project finances.

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Where the work gets disconnected

  • The agreement and bill describe different scope.
  • A commitment is counted again when a bill arrives.
  • Payment history is separated from project records.
project finances

Harbour Deck Rebuild · CAD

Every dollar, connected.

Recorded job costsCA$9,240.00
Labor
CA$3,590.00
Materials
CA$4,380.00
Fuel
CA$420.00
Other
CA$850.00

Receipts and labour records, linked to the same job.

Sample workspace Interactive preview
Interactive Ordvero product example · sample project data, not a customer case study.

How the work moves through Ordvero

  1. Record the agreement

    Keep the subcontractor, scope and commitment with the project. Review the agreed amount before treating it as expected outside cost.

  2. Review the bill against the work

    Connect bills to their supporting agreement and review differences. Keep corrections traceable rather than silently overwriting financial history.

  3. Record settlement

    Record payments against the applicable bill and review what remains. Use the project’s financial view to understand outside work alongside your own labour and materials.

Who this fits

Small contractors and remodelers using outside trades. It is not a claim of enterprise procurement, lien compliance or automatic vendor payments.

Useful questions

Does recording a subcontractor payment send money?

No. Recording settlement documents what happened. Use your established payment process to actually pay the subcontractor.

Keep the next part connected

Remodeling & constructionConnect remodeling estimates, schedules, labour, materials, subcontractor records, client updates and project finances in Ordvero.Job costingConnect labour, material receipts and subcontractor records to project finances while keeping revenue, costs and payments distinct.What a job actually madeA practical closeout review for small service businesses: scope, revenue, labour, materials, outside work and outstanding records.

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